This article provides examples of pronouns in email signature to help you understand how to incorporate them effectively. Including pronouns like she/her, he/him, or they/them in your email signature is a way to foster inclusive communication by clarifying how you wish to be referred to. It helps prevent misgendering and signals respect for individual identity.
What is an email signature with pronouns?
The email signature with pronouns is a standard email sign-off that includes words indicating how someone should be referred to in the third person (‘She sent the report,’ ‘Ask him,’ ‘They are leading the project’). Adding pronouns like (she/her), (he/him), or (they/them) proactively informs recipients of your correct pronouns, helping to ensure respectful and accurate communication from the start. While simple, this practice is a meaningful step towards workplace inclusivity.
For a deeper discussion on the benefits, potential concerns, and broader context of using pronouns in professional communication, please see our main article: Pronouns in email signature: Benefits, concerns, and examples.
Graphic and text examples of pronouns in email signature
Seeing how pronouns fit into a signature can make it easier to implement. Here are some visuals showcasing pronouns in the context of full professional signatures, including additional elements like CTAs, banners, or links.
Female pronouns for email signature
Example 1:
Lola Vantoré (she/her)
Marketing Manager
----------------
+1 555-123-4567 | [email protected]
Innovate Solutions Ltd.
www.innovatesolutions.com
[Company Logo]
Example 2:
[Portrait Photo]
Alice Chen
Pronouns: she/her/hers
Senior Software Engineer
Tech Forward Inc.
Direct: 555-987-6543
[LinkedIn Profile Link] | [Company Website Link]
Male pronouns in email signature
Example 1:
[Portrait Photo]
Noah Lindström (he/him)
Velorum | Partnerships Manager
Office: (628) 555-8820
340 Hayes St, San Francisco, CA 94102
[Social Links] | Blog | Knowledge Base
[Marketing Banner with Logo]
Example 2:
[Portrait Photo]
David Smith He/Him/His
Project Coordinator
[Book a Call Button]
E: [email protected]
M: +1 (212) 555-3426
----------------------
[Company Logo]
www.buildware.com
[Social Links]
Gender neutral pronouns in email signature
Example 1 (They/Them):
[Portrait Photo]
Jack Taveon (they/them)
Lead Graphic Designer
[email protected] | (415) 555-1286
Visionary Designs LLC
www.visionarydesigns.com
[Behance Profile Link Button]
Example 2 (They/Them/Theirs):
[Company Logo]
[CTA Button]
Sam Rivera
Pronouns: they/them/theirs
Sales • Account Manager
E: [email protected]
P: 303-555-4444 ext. 56
Pencil & Hill
599 Castro St, Mountain View, CA 94041, US
pencilandhill.com
[Social Links]
Example 3 (Combined Pronouns):
[Company Logo]
Alex Lee (she/they) • Senior Systems Engineer
[email protected]
Direct: 555-777-8888
www.horizonsolar.energy [Social Links]
Note: Some individuals may use neopronouns (ze/zir). Include these similarly, respecting the individual’s specified pronouns.
Where to put pronouns in email signature
You have flexibility when deciding where to include pronouns in your email signature. The key is clarity and visibility. Common placements include:
1. Directly next to your name
➡️ Jane Doe (she/her)
➡️ John Smith (he/him)
➡️ Alex Chen (they/them)
2. On a separate line below your name
Maria Garcia
(she/her)
Operations Manager3. On a dedicated line, labeled ‘Pronouns’
Kai Jordan
Community Manager
Pronouns: ze/zirChoose the location that best fits your signature’s overall design and your personal preference, ensuring the pronouns are easily readable. Consistent placement across an organization can also help maintain a professional and unified look.
Here are visual examples you can use for inspiration.
Implementing these pronouns in email signature examples consistently, especially across a team, is much simpler with the right tools. For an easier way to manage your email signatures, try SignatureSatori.
FAQ
Where should I include pronouns in email?
The best practice is to place your pronouns in your email signature. You can include them right next to your name (e.g., Name (she/her)), on a separate line directly below your name, or on a dedicated line labeled ‘Pronouns’ within your signature block. Choose a spot where they are clear and integrate well with your signature layout.
What does he/him/his mean in email signature?
Including ‘he/him/his’ in an email signature signifies that the person identifies as male and uses male pronouns. It tells others to refer to them using ‘he’ (subject, e.g., ‘He attended the meeting’), ‘him’ (object, e.g., ‘I emailed him’), and ‘his’ (possessive, e.g., ‘That’s his idea’).
What pronouns are used in email signatures?
The most common pronouns seen in email signatures are she/her/hers (typically for female identity), he/him/his (typically for male identity), and they/them/theirs (often used by non-binary individuals or as a gender-neutral option). Some people may also use neopronouns (like ze/zir/zem) or combinations reflecting their identity (e.g., she/they, he/they).
