Imagine this: Jessica, a young professional, suddenly finds her old, embarrassing “Bieber Fever” email signature popping up in emails to her colleagues! Turns out, her phone was syncing with an ancient Gmail setting on her computer, and due to the Gmail signature settings, she couldn’t notice. This cringe-worthy situation highlights how easily old signatures can haunt us and the importance of keeping those Gmail settings squeaky clean.

Are you interested in Jessica’s full version of the story? Check out the whole TikTok video.

Common Gmail Signature Management Mistakes (and How to Avoid Them):

• The case of the disappearing signature: Ever noticed your signature randomly appears and disappears? This often happens due to inconsistencies between desktop and mobile Gmail settings. To avoid this frustrating game of hide-and-seek, make sure your mobile app is set to use your desktop signature. This ensures a consistent experience across all devices.
• The “hidden signature” phenomenon: Gmail has a sneaky habit of hiding signatures in email threads or replies. This can lead to confusion and the impression that your signature is missing, potentially leaving recipients without crucial contact information. Always double-check your settings and preview your email before sending to avoid this.
• The dreaded “three dots”: Seeing your signature condensed under the “three dots” menu? This means Gmail is trimming content for easier reading. While not a glitch, it can make your signature look incomplete or unprofessional. Keep your signature concise and visually appealing to avoid this, ensuring all your important information is readily visible.
• The personal email pitfall: Using your personal Gmail account for work? This is a big no go! It can lead to branding inconsistencies, complications, and even security risks. Always use a professional email address with a dedicated signature for work communications to maintain a polished and trustworthy image.

SignatureSatori: Your Gmail Signature Management Superhero

Tired of wrestling with Gmail’s quirks and inconsistencies? SignatureSatori is here to save the day! Our centralized platform simplifies Gmail signature management, allowing you to:

• Ensure consistency: Create and manage signatures for your entire team, making sure everyone uses the correct, updated version.
• Maintain brand image: Design professional, on-brand signature templates that reflect your company’s identity and reinforce your message with every email.
• Minimize compliance risks: Make sure your email signature follows the rules, so your company stays legally compliant.
• Maximize opportunities: Use your email signature to show off your company, share cool news, and see who’s checking you out. It’s like a mini-ad at the end of every email.

Ready to take control of your Gmail signature and project a consistently professional image?

Start for free with SignatureSatori today! We’ll help you make awesome email signatures that look good and help you avoid embarrassing mistakes, so everyone remembers you in a good way!

Nothing will change for your SignatureSatori account
(SignatureSatori is still available and ready to set-up your signatures in your Gmail for all versions – Google Workspace and G Suite)

In order to provide more choices and help customers get the most out of Google Workspace, Google is evolving editions to provide more tailored offerings.

What Google Workspace and G Suite Editions Do We Support?

1. All three Google Workspace Business bundles
This edition is tailored for businesses with not more than 300 users and based on your version offers different storage capacity from 30GB up to 5TB per user. If you use G Suite Business or G Suite Basic, one of these bundles will most probably replace your current solution.

2. All three Google Workspace Enterprise bundles
As in the previous point, we are going to support all Enterprise versions which can be used by any company no matter the number of users. It offers extended 24/7 Google support and based on the edition offers up to unlimited user storage and other features and apps such as AppSheet.

3. G Suite for Education and G Suite for Nonprofits
G Suite name for these two versions has not changed.
We continue to support these versions.

4. G Suite legacy free edition
Prior to December 6, 2012, Google offered a free edition of G Suite—also known as the legacy free edition of Google Apps—that had a reduced set of business features. As of December 6, 2012, Google stopped offering the free edition to new customers.
We continue to support this version.

Please contact us if you need more details about Google Workspace bundles.

How to Send as address looks like in Gmail

If you have Send as an address added in your Gmail (instructions below), you can choose what email you will use for replying or creating a new message.

If you don’t want to select the proper address every time you respond to an email, please choose Reply from the same address the message was sent to after you successfully set-up the address.

How Do We Treat Send as Addresses in SignatureSatori

Whether your Send as an address is an alias or another email address, as a SignatureSatori administrator, you can choose what addresses will be added to the list of users.

Please check out our help page for more instructions.

You can set different signatures for each email. Every Send as address is treated as a different user.

How to Set Send as an Address in Gmail

1 – Click on the Settings button and choose See all settings.

2 – Go to Accounts tab.

3 – Find Send mail as section and click Add another email address.

4 – In the followed pop-up window insert the different address you want to Send as.

Decide whether you want to treat it as an alias or not.

Click Next Step

5 – As the next step, insert the SMTP server, username (email address), and password.

If you are trying to add a Google Workspace address, insert smtp.gmail.com and choose SSL connection with port 465.

When you are done, click Add Account.

If there is an error Authentication failed, check if less secure apps are turned on for the Google Workspace email you are trying to add.

If you add an address outside your domain, an additional verification is required.

6 – If you were successful you will see this email address under the list of Send as addresses

It is essential that setting up meetings is as hassle-free and easy as possible. Any barrier that stands in the way diminishes the probability the customer will schedule a meeting. You want to adapt the classical mantra of user experience design: don’t make me [my customer] think.

One of the hassles of appointment scheduling is the tedious back-and-forth email exchange between two or multiple parties trying to find a date and time that fits everybody. But it doesn’t have to be like that.

Meetings Scheduling Made Easy

There are easy-to-use scheduling systems out there, that can be put to work to take this hassle out of your meeting scheduling process. We tested and can recommend for example Calendly.com or Youcanbook.me. We know Calendly the most as we use it ourselves, so we’ll use it here as an example.

SignatureSatori has one neat feature – you can include custom links in your signature. This comes in handy with these scheduling systems. What these applications do is facilitate the process of making appointments through an easy-to-use, elegantly designed interface directly from your email. The two mentioned above are fully optimized for use on any device and FREE to start.

The setup is pretty straightforward:

✔️ connect the app to your Google Calendar

✔️ Mark times slots when you are available for meetings

✔️ offer these times to your customers and partners – on your website or, even better, directly in your email communication via a link in your email signature

Scheduled meetings appear on the calendar of both parties and can also be changed or cancelled using the application. This is especially fitting for appointment scheduling of sales departments and real estate agents, who have to fit multiple meetings into a tight working day. The amount of saved time you would normally waste calling to confirm or cancel the appointments can be substantial. Plus you no longer need to rely on the receptionist or secretary to negotiate changes.

Here you can see how easy it will be for your customer to schedule a meeting with you:

Letting the World Know When You Are Free (and Busy)

Besides that, you can also allow in Google Calendar setting to publicly display your Free/Busy times (without any details). This way your free time is clear to whoever you are communicating with. They can directly schedule a meeting with you, or you can share a special calendar page with them to get an overview of your free time.

See below how to set it up and get a link to your public calendar address.

You can find more about sharing Google Calendar in official support articles.

Don’t Make the Customer Think – Add the Scheduling Link to Your Email Signature

Your email signature is the perfect place to include a link to your scheduled meetings with you or to your free/busy calendar. It is the place where everybody looks for contact details, so they’ll automatically go there when thinking about setting up a meeting with you.

Instead of calling you, they just click and schedule a meeting with you in seconds. No missed calls. No “Sorry, can you call me later, I’m driving”. No “Wait a moment, I’ll get my diary”. A pure call to action.

Adding Calendly Link to Your Signature in SignatureSatori

It’s easy. If you already used SignatureSatori to add a link to the Facebook or LinkedIn profiles of the users in your company, you already know how to add a Calendly link as well. Here’s how:

Step 1 – Adding a Custom Link

In User page settings add a new custom link to the signature template and name it something like “Calendar link”. This will be used for the individual links (URLs) that your users will have from Calendy.com.

Step 2 – Filling in Users’ Calendly Links

Save user-specific calendar links to individual user profiles.

Step 3 – Designing the Link to the Calendar

Once this is ready, let’s design the text or image that will hold the link to the calendar in the signature. Two common approaches are:

• a textual link – good options are for example: “Schedule a personal appointment with me” or simply “Meeting?”.
• a picture link – similar to icons used for linking to social networks, you can use a picture to link to the user’s calendar, e.g. a calendar icon ???. 

To do so, edit your signature template to add a placeholder for a custom field as a link. In this example, we will use the name {customField1}.

Step 4 – Adding the Link to the Signature Template

Select the text or icon from step 3 that you would like to transform into a link. Then click the Link icon in the editor and the following window will appear:

Insert the placeholder name, in our example, {customField1} setting Link Type to URL and protocol to <other> and save with OK.

Step 5 – Set the New Signature

That’s it! Save your template and you are ready to set this updated signature for your users.

Take the next step towards meeting with clients, potential customers and partners. Use your email signature to make yourself and your employees more accessible! 

The good news for all of the five million companies using G Suite is this:

✔️ Email signature management, specially tailored for Google Workspace (G Suite) users, is finally possible thanks to SignatureSatori.

✔️ Brand consistency in signatures and the wish of marketing managers for an option that includes marketing content in outgoing emails are now both possible.

This is also important news for Google Apps resellers. Finally, they have the right answer to a question which was frequently asked by their clients. And as we all know, details matter when searching for a perfect email solution. So now you can also secure central signature management using a Google platform.

How Does It Work?

SignatureSatori enables you to gain control over all your business email signatures. The Google Workspace (G Suite) administrator or anyone designated by him is able to predefine email signatures for the whole company in just a few minutes.

• First, load your users from your Google Workspace (G Suite) directory.
• You can choose a fitting premade design from a template or upload your own HTML code.
• You are able to differentiate among departments and branches. This way you can be sure that the logo, disclaimer, website and other important parts of signature are never missing.

And the best thing? You can include campaigns and use email signatures as your secret marketing channel. You can advertise sales, new products, conferences, fundraising campaigns and much more in your company signatures.

How Much Does It Cost?

As for pricing, there are two options. You can start with a free trial to get to know the application and test all the features you need. With the free trial, you will be able to set signatures for five users.

-> Enough said?  Start with the free trial right now.

Once you decide to use the application, you can buy credit tokens or subscribe.

– With credits, you pay for each change you make. With one credit you can set one signature to one user. So it’s a good start.

– However, for regular signature settings, the monthly subscription is a much better choice as it allows you to make unlimited changes.

The price varies according to the number of users. Please see the pricing.

Is There Also Something for a Google Apps for Work Reseller?

Absolutely. With SignatureSatori you can finally offer your clients a complete solution for managing their business email signatures. After the Google Workspace (G Suite)admin installs the app in minutes, it is easy to use for anybody in the company, including people from the marketing area, managers etc.

SignatureSatori is appreciated by both small and larger companies. Smaller business owners often prefer effective and affordable solutions without the need to involve graphic designers and IT professionals. With Google and SignatureSatori, they have a powerful solution to easily manage all their employees’ email accounts themselves, signatures included.

On the other hand, the IT departments of our large clients, like universities which need to manage thousands of signatures, appreciate the effectiveness of this solution and the fact that SignatureSatori doesn’t alter or interrupt the email flow in any way.

Are you interested in finding out more about reselling options? Contact us.